Vault 2025 Built-In Email Notifications: Keep Everyone In the Loop Automatically

With Vault 2025, Autodesk added a feature that has quietly transformed how teams stay informed: built-in email notifications. Many teams are still discovering just how much value it brings to everyday workflows.

These notifications keep everyone aligned by sending automated alerts when important lifecycle changes happen, such as when a drawing moves to “For Review” or gets marked as “Released.” Instead of chasing updates or relying on manual follow-ups, the system handles it for you.

What Can You Do with Vault’s
Notification Feature

1.) Configure automatic alerts for key lifecycle transitions

2.) Notify individuals or groups when specific events occur

3.) Use standard templates to keep messages clear and consistent

4.) Include Vault Thin Client links so recipients can instantly access the file

All you need to do is define which property should store the URL, and Vault handles the rest.

The Importance of Automated Email Notifications

Clear communication is a constant challenge in engineering environments. Without it, reviews get delayed, designs fall through the cracks, and critical feedback is missed. Vault's email notifications address these problems by making communication a built-in part of the process.

The benefits are immediate:

• Faster reviews and responses

• Fewer delays due to missing updates

• A better flow of information across departments

It keeps projects moving and teams connected without requiring extra effort.

No more chasing updates or missed reviews! With the Built-In Vault notifications keep your teams in sync and your projects on track.

Take Notifications Further with powerJobs

If you’re already seeing the benefits of Vault's built-in notifications, powerJobs can take your communication workflows even further.

With powerJobs, you can:

• Send emails that include detailed file information such as project names, revision levels, file names and Vault properties

• Directly attach files like PDFs, DXFs, or STEP formats to your email

• Trigger notifications from a custom menu button, not just lifecycle changes

• Add external contacts like suppliers or customers using mapped fields, properties or dependencies.

• Use configurable user dialogs to control email recipients

• Build branded HTML templates with rich content and structure

Vault 2025 helps you establish a better and an automated communication process. With powerJobs, you gain a level of control where notifications are not only automated but also personalized, informative, and completely aligned with your workflows.

Final Thoughts

Vault’s notification feature has become an essential tool for teams who need to stay informed without micromanaging every file change. And for those who want even more control, powerJobs brings a new level of customization to communication.

It’s no longer just about tracking files. It’s about giving your team the right information, at the right time, in the right format.

Automating File Publishing & Distribution in Autodesk Vault with powerJobs

If your organization utilizes Autodesk Vault, we invite you to contact us to discover how coolOrange can elevate and optimize your Vault workflows.